You are requested to attend an AUDIT AND RESOURCES COMMITTEE to be held at Police Headquarters, Croesyceiliog, Cwmbran, on 25th June 2009 at 10.00 a.m. 　

AGENDA

1. To appoint a Chair for the ensuing twelve months

2. Apologies for absence

3. Declarations of interest

4. To receive/confirm the following:

a) Minutes of the meeting held on the 16th April 2009
b) Action Sheet
c) Audit and Resources Committee Terms of Reference

5.To confirm the following lead members:

Estates Mr R Derricott
IS/IT Mr D Bayliss

6. To note the following meeting dates:

25th June 2009, 17th September 2009, 15th October 2009, 17th December 2009, 20th January 2010 (budget setting), 9th February 2010 (budget setting – 2.00 p.m.), 18th February 2010, 8th April 2010

7. To receive/consider the attached reports from the Chief Executive:

a) Audit and Resources Committee Performance Monitoring Framework
b) Member Report 　

8. To receive/consider the attached reports from the Treasurer:

a) Annual Governance Statement 2008-09  Appendix
b) Treasury Management Update Report   Appendix 1 2

9. To receive/consider the Update Paper from the Wales Audit Office

10. To receive/consider the following from Internal Audit:

a) Internal Audit Annual Report 2008/2009
b) Internal Audit Operational Plan 2009/2010

11. To receive/consider the attached reports from the Chief Constable:

a) Procedures for the Procurement and Disposal of Vehicles  Appendix 1 2 3
b) Outstanding Audit Recommendations  Appendix 1 2
c) Finance Report for the Year End 31st March 2009   Appendix  (to follow)
d) Statement of Accounts (to follow)

12. To consider whether to exclude the press and public from the meeting during consideration of the following items of business in accordance with the provisions of the Local Government Act 1972 on the grounds that they may involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12(A), paragraphs 12, 13 and 14 of the said Act.

13. To receive/consider the following reports from the Chief Constable:

a) Provision of Design and Buildings Maintenance Consultancy Services
b) Renewal of Software and Hardware Support Agreements 　

14. To identify any risks arising from this meeting