To all Members of the Audit and Resources Committee

9^th September 2009

Dear Sir or Madam

You are requested to attend an AUDIT AND RESOURCES COMMITTEE to be held at Police Headquarters, Croesyceiliog, Cwmbran, on 17^th September 2009 at 10.00 a.m.

AGENDA

1.          Apologies for absence

2.          Declarations of interest

3.          To receive/confirm the following:

a)      Minutes of the meeting held on the 25^th June
         2009

b)      Action Sheet

4.         To receive/consider the attached reports from the Treasurer:

a)      Monitoring of Revenue Budget 2009/10 – Secretariat & Members’ Costs   App

b)      Treasury Management Activity Report

5.         To receive/consider the attached reports from the Chief Executive:

a)      Member Report

b)      Minutes of the North West, South West and Wales Forensic Analytical Services Joint Committee – 18^th June 2009

6.         To receive/consider the attached reports from the Wales Audit Office:

a)      External Audit Update Report

b)      ISA 260 Report on the Audit of the Financial Statements

7.        To receive/consider the attached Internal Audit Summary Report for the period June to September 2009

8.         To receive/consider the attached reports from the Chief Constable:

a)      Outstanding Audit Recommendations  App 1   2

b)      Finance Report to 31^st July 2009    App

c)      Reconciliation of Reserves and Sinking Funds    App

d)     Contracts and Procurement Department Annual Report for 2008-09 and first interim report to August 2009    App

e)      Presentation on the 2011 Review – Medium Term Financial Projections by Mr Darren Garwood

9.           To consider whether to exclude the press and public from the meeting during consideration of the following items of business in accordance with the provisions of the Local Government Act 1972 on the grounds that they may involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12(A), paragraphs 12, 13 and 14 of the said Act.

10.         To receive/consider the following reports from the Chief Constable:

a)      Extension of the current contract for the   
         provision of Vehicle Hire Service

b)      Extension of the current contract for the Provision of Agency Services

c)       System for the Audit and Tracking of Exhibits

11.         To identify any risks arising from this meeting

Yours faithfully

S A Bosson (Mrs)

ChiefExecutive                                                                                

Enc